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December 2016 Board Minutes

21 Jun 2017 9:07 PM | Chris Hayes (Administrator)

Minutes of the ISST Board Meeting held online

on Monday 5th December 2016 at 14:00 (2pm UTC)

Finalized 15th  January 2017

In attendance- Dave Edwards, Remco Van der Wijngaart, Joan Farrell, Paul Kasyanik, Chris Hayes, Travis Atkinson (late in meeting). Apologies- Eckhard Roediger

November Minutes- The minutes from the November meeting were approved. It was agreed that feedback on and amendments to the minutes would take place by email and be finalized prior to the next meeting so that approval of the minutes could normally be a brief formality.

  • 1)    Nonpayment of ISST Dues & Issues related to membership sign-up

There continue to be ongoing issues related to outstanding payments for ISST membership dues from 2015/2016.  Joan commented that there had been some US members did not appear to have been reminded to renew their membership and that the list just circulated by Eckhard was different in some respects from the one given to the previous Board.

It was noted that the ISST office had been understaffed and that now this had been addressed with the appointment of Nicole.  Eckhard will be asked to review procedures for membership renewals and reminders with the office staff and see if more comprehensive procedures could be put in place.

Eckhard, who was not able to be present, subsequently clarified that, now he is no longer President, he has been giving his attention to these administrative problems and considerable progress has been made. He is currently preparing a master list with Nicole and Angeles. For each member, information will include payment status, level of certification, status as trainer or training director. The list is being stored on a new (English) HiDrive that has been purchased for this purpose and will be maintained by Nicole and Angeles. Board members will have access to it. This will be ready by the end of January and will allow for email reminders about 2017 dues to be sent out soon after. At this point a check can be made on which email addresses are not working. A second reminder will be sent out later by Travis.  The new system will also simplify the procedure for those applying for new membership and Eckhard will liaise with Remco about this, as this will now be his responsibility. Paul suggested that it might be worth investigating the possibility of incorporating a system of automatic emails sent to people who have not paid their membership dues by a certain time.

Some members recalled that previous efforts by the Board to get administrative problems addressed or requests to the ISST office staff from Board members seem to have been blocked at the ISST office. In the past, some Board members have found the office staff unresponsive to their needs. This may fall away with the new arrangements in the office that Eckhard has been overseeing, but going forward, there need to be procedures in place for occasions when Board members need to make arrangements with office staff, especially if these are not complied with. Ultimately the office staff are responsible to the Board as a whole, rather than to the Treasurer, and procedures need to be put in place to deal with any conflicts that arise about their priorities and roles. This will need to be clarified at a future meeting. 

It was also suggested that members should be issued with an annual membership certificate with the date range for which it was valid.  The issuing of such a certificate would be a way of confirming to members that their dues had been paid.  Eckhard was asked to look into the feasibility of this.

Action-  Chris will email UK members who have not paid. Eckhard has already responded to the request for an update on progress with improving administrative procedures (see above) and will report further at the next meeting.

 

  • 2)    Vienna conference evaluation

A summary of the conference evaluation has been circulated to Board members. It was suggested that it could be valuable for presenters to receive feedback on their presentations and this would be done through the Training and Certification committee.

Action- Joan to contact the Training and Certification Committee and request feedback to be sent to such presenters.

  • 3)    Barcelona summer school 2017:

Joan presented a proposal for the program for the Barcelona Summer School (see attached). It was noted that Jordi Cid (The local organizer) is seeking to have some presentations meet ISST certification requirements for Spanish speaking attendees. Three “masterclasses” could occur, one on each day of the school. These would meet the requirements for Spanish speaking certification credit (and would be translated into Spanish). A second track would be included to cover “advanced core skills” in schema therapy. This track will be primarily for attendees who have completed at least Standard level certification in any area of ST. This track will have simultaneous translation into Spanish. Two additional tracks will cover the specialty areas of ST: Group, Child-Adolescent and Couples, Research in Clinical Settings, Forensic ST and the required Supervision Skills Training Workshop, which is required to become a ST Trainer-Supervisor for those who began training in 2014. A final track would be for “specialist” areas (such as child-adolescent/ group etc.).

Joan presented a proposed budget (the see budget proposal attached). It was noted that Jordi has proposed that Spanish speakers could have a reduced conference fee and not have lunch included and that further cost savings for translation might be achieved.

The proposal was approved in principle and the Board expressed thanks to Joan, Paul and Jordi and all those who had contributed to this planning.

Action- Joan will go ahead and invite the presenters and liaise with Jordi over signing the contract for venue hire.

 

 

  • 4)    Scientific Advisory Committee:

Paul announced that the following members had agreed to serve on the Scientific Advisory Committee; Arnoud Arntz, Eshkol Rafaeli, Chris Lee, Marleen Rijkeboer, Eva Fassbinder.  These members were formally approved.

  • 5)    ISST symbols

It was noted that the symbol program is ready now ready for release to members. However, it was suggested that the symbols be made available to members in conjunction with the call for 2017 dues.  Eckhard reported that the new administrative program will allow the appropriate symbols to be linked to each member’s name on the list and be displayed.

Dave observed that the contract that members sign to allow them to use the symbols seems to be unnecessarily complex and impractical and it was agreed that it should be reviewed.

Action-  Eckhard will attend to the practical aspects of providing members with their symbols as part of the 2017 dues process. Dave to liaise with Travis regarding a revision of the contract.

 

6) ISST Washington conference 2018

Remco has contacted the local organizing committee (led by Wendy Behary). He presented a summary of factors to be considered in choosing a date and noted that early June may be a suitable time, as it is usually not too hot then.  It was noted that in May there were several holidays and conflicting conferences. He recommended 7-9th June 2018 and it was agreed that this would be the date to work with initially and to search for options for a suitable venue.

It was also noted that several large training organizations may be willing to sponsor the event.

Action - Remco to liaise with Wendy to check venue availability and costs for the proposed dates.

  • 6)    Online general membership meeting: Carried forward to the next meeting (as Eckhard was not in attendance).
  • 7)    Listserve guidelines: Carried forward to the next meeting
  • 8)    Member satisfaction survey: Carried forward to the next meeting

 

Date of next meeting: Monday 16th January 2017, 2pm UTC (this will be on Fuze, Travis to send through link to board members). Following this meetings will take place at 2pm UTC on the 1st Monday of each month (where practical).


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