April 2017 Board Minutes

21 Jun 2017 9:12 PM | Chris Hayes (Administrator)

Minutes of the ISST Board Meeting held online on Monday 3rd April 2017 at 12:30 (12:30pm) UTC

Final: 1 May 2017

In attendance-  Eckhard Roediger, Travis Atkinson, , Christopher Hayes, Joan Farrell, Dave Edwards, Paul Kasyanik, Remco Van Der Wijngaart

  • 1.     The March meeting minutes were confirmed by the board.
  • 2.     Reserve Funds, Audit and Election Committee

-       Eckhard noted that every 3 years a declaration of our tax communication should be made. We have just submitted 2015 and the next one will be due after 2018.

  • -       It has been advised that reserves of around 120- 140, 000 euros can be held by the ISST as an “emergency fund,” to assist with unforeseen organisational issues. The board agreed that the excess balance of the fund be monitored in the coming months, so excess money can be utilised within the society.
  • -       A financial audit has been suggested in principle and the Board agreed that this was a good idea. This auditor needs to be proposed to the group membership. The membership will then vote on the proposed parties.
  • 3.     Election committee

A new election committee needs to be appointed as soon as possible. It was suggested that one member (perhaps Erin) from the former committee remain and 2 others be nominated. This can be done backchannel in the coming weeks.

Action- Board members to propose members for the election subcommittee  

  • 4.     Barcelona summer school 2017

Initially it was expected that we would have about 180 attendees. Currently 140 people are already signed up. The first day of the Spanish certification track is undersubscribed, with only 13 registered so far. Our publicity efforts for the Spanish certification track have been dependent on local sources, and continued effort is being made to encourage more local registration. Because regular enrollment in the “Open Track” option is high, we have been able to shift our plans to accommodate the differences.

  • 4.     2018 ISST Conference Location Change

Travis reported that almost ½ of ISST members responded to the online poll on the preferred venue for the conference. Feedback was overwhelmingly in favour of moving the event to Amsterdam.  A significant factor was the concerns regarding visas and the possibility of members being declined entry to the US because of the policies of the President. Another factor was the expected attendance.  It was anticipated that attendance in Washington might be lower than it had been in Vienna, and the Board was concerned to maintain the increase in numbers attending conferences. The board therefore agreed that the 2018 ISST conference should be moved to Amsterdam, where it was considered that an achievable attendance figure would be in excess of 800.  A formal announcement about the change of venue will be made after the expiry of the early bird discount for the ISST summer school.

Remco noted that we could expect a significant number of members of the Dutch Schema Therapy Society to attend the conference. It was suggested that there be some liaison with the Dutch Schema Therapy Society.

Remco reported that he has started seeking out some provisional venues that may be able to accommodate 600+ participants. The number of rooms and tracks would be required for an appropriate financial estimate. It was suggested that around 8 rooms would be needed for pre-conference workshops.

Actions      - Remco to look at venue options and report for next meeting

  • - Travis to announce to the membership after early bird closure for the ISST Summer School

5.     Revised case conceptualization form

The Case Conceptualization committee, set up by Joan as T&C co-ordinator, and headed by Jeff Young, has been working on a revision of the case conceptualization (CC) form used for certification. A working version was distributed to trainers in April 2016, and feedback was received by the committee. The form was presented at a panel in Vienna, which was very well attended, and was well received.  Following that, further feedback has been received, in response to which, a final version has been prepared which is now complete, barring a few small details.  There is a CC form, and a detailed instruction guide on how to complete it. It is intended that it be used not only for all certification applications (in individual schema therapy) but also as a training tool.

In response to a request from the CC committee, the EB approved in principle the rolling out the new CC form so that it officially replaces the old one. This will be done in consultation with Joan, as T&C co-ordinator, and supervision of the details can be delegated to her working with Dave as EB representative and member of the CC committee. The CC form will be released initially as a training tool, but can be used by those applying for certification on a voluntary basis. Joan and Dave will need to determine a date on which the new form would become a mandatory part of the certification process, perhaps from the beginning of 2018.

The Board supported a decision taken by Joan in consultation with the T&C committee that for certification applications the CC form will also be formally rated - currently only the session recording is rated. This would require a rating scale for the CC form and the CC committee will be asked to develop this as a matter of urgency.

  • 4.     ISST logo agreement form

Eckhard has produced a version of this which is being used on an interim basis. Once the Training Director who is applying to use the logo has completed and signed the form, s/he will send it to Angeles at the ISST office.  Angeles will check that the applicant 1) is a certified trainer, 2) has an approved training program, and 3) is a member of ISST in good standing. Then she will file the agreement.

Travis has made suggestions for further revision and Dave and Travis will work to finalize a revision which will address the need to cover a wider range of media than the current version does.

Action- Dave, Travis and Eckhard to make changes to agreement form

6.     National Schema Therapy Societies

Joan and Eckhard reported that they had not yet had time to initiate this process but would be able to take some active steps and report back to the next meeting.

7.     Schema therapy in Iran

Joan and Paul distributed a proposal for and ISST mentorship process to assist developmental support to developing regions such as Iran. This proposal was supported and approved by the Board. There was some concern that there was a competitive relationship between those Iranians working in Teheran and those in Qom. It was noted that Paul is travelling to Iran in the coming week to complete some certification training and he will be able to investigate the situation on the ground and provide further information about this and other aspects.

8.     Membership categories

At the previous meeting, questions were raised about the current membership categories and the criteria for each. Various ideas were put forward, some of the them by email, and Dave has circulated a discussion document for the consideration of the EB.  Any change in the membership categories will require a vote by the GMA.   This item to be carried forward.

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