March 2017 Board Minutes

21 Jun 2017 9:12 PM | Chris Hayes (Administrator)

Minutes of the ISST Board Meeting, Monday 6th March 2016

March 29, 2017

In attendance- - Travis Atkinson, Dave Edwards, Joan Farrell, Chris Hayes,  Eckhard Roediger, Remco van der Wijngaart. Apologies: Paul Kasyanik.

  • 1.     Confirmation of minutes of February meeting The February 2017 minutes were approved.

2.     ISST office and Treasurer’s report:

Financial outlook

  • -       Eckhard noted that ISST revenue has been steadily increasing.  There is a likelihood that there will be surplus funds (the organization should not be profit making to keep our Not for Profit Organization status).
  • -       Currently there is around 100,000 euros in liquidity and this is likely to increase over time as the membership grows.
  • -       Dave pointed out that it was essential to have a reserve fund as this can serve as a “buffer” in cases where, for example, a conference or summer school is not well attended. It also means that in planning the next conference or summer school the risks involved can be absorbed and won’t threaten the financial stability of the ISST.
  • -       Eckhard agreed to look into whether there was a legal limit to the size of reserves allowed for a Not for Profit Organization.
  • -       Should we need to spend more money several options were considered including spending more on office staff either in the main office or as supporting administrative staff for EB members (see next item).

Action- Eckhard- to discuss with tax consultant to determine the size of a suitable reserve fund.

ISST Office Staff

  • -       It has been difficult to secure and train suitable staff to in the ISST office.  Currently there are 2 employees Angeles and Nicole (both work part time).
  • -       It was suggested that funds for office staff could be allocated to board members to support their work (in their own geographical area), rather than one single office location. For example, Joan could outsource work to individuals in her home city. This could be an initial short term solution to managing increasing clerical workloads.
  • -       Travis noted that he had been independently paying his secretary to assist in ISST duties. It was agreed that the ISST should reimburse board members for payments  made to their staff for ISST work. Of course this would need to be passed in principle with Eckhard first to ensure funds were available.
  • -       However, It was also noted that a long term solution might be a strong office located independently of who is on the EB.
  • -       Currently the office has only part time staff.  The advantages of this versus the advantages of having a full time administrative manager were discussed. The main disadvantages of having a full time manager are the cost (it could cost twice as much per hour, when compulsory fringe benefits are included) and vulnerability of the organization should this person get sick or resign.

Gmail addresses

The problem of attachments bouncing back when sent to gmail accounts was noted but not discussed.

Applications for certification and program approval

Joan has been streamlining this process to reduce the amount of work that needs to be done by the Training and Certification Co-ordinator. The system involves giving responsibility for checking applications are complete to National co-ordinators and more of the routine administrative work will be passed to the ISST office.

Financial auditor

Petra had recommended that an auditor be appointed to conduct a formal audit of the ISST’s finances Although this is not a legal requirement, it is  good financial practice and the Board was in support of this suggestion.

Action- action Eckhard to speak with Petra and look at costs of such an audit.

3.     National Schema Therapy Societies and ISST

There are several countries where National Schema Therapy Societies have been founded or in the process of being formed. There has already been discussion of the relationship  between the ISST and the Dutch society.  More recently there has been a request from a group in Ireland who are forming a Schema Therapy Association of Ireland (STAI) and who have requested that they have the status of a regional branch of the ISST.

  • -       It was agreed that this seems a good arrangement but that it would require a statute change.  We could look at other international societies and now they make provision for regional branches.
  • -       Formal agreements are being considered for “double memberships” between the ISST and national schema therapy societies where members of national societies would pay a reduced fee to ISST.
  • -       The details and issues with respect to national societies vary from country to country.  The situation of the STAI is very straightforward but for other countries there are more complex issues.  It was therefore agreed to establish a work group to investigate this thoroughly and to come up with specific suggestions. Eckhard, Joan and Remco all agreed to serve and it was recommended that Cathy Flanagan from the STAI be invited to join.  Representatives from other countries would also need to be invited and it was recommended that Alessandro Carmelita be included to represent Italy. Eckhard and Joan agreed to co-chair the work group.

Action- Eckhard and Joan to set up workgroup and report back to the board.

  • 4.     Barcelona summer school 2017:

-        There are currently 95 people registered to the summer school, but there continues to be a low level of registration from local Spanish participants.  The local organizer Jordi however has noted that he is not concerned about the local attendance and he believes that there will be significantly more registrations in the coming weeks. Travis is continuing to promote the event, with promotional material being in both Spanish and English.

-        There remains no signed contract for the venue.

  • 5.     Washington conference:

Wendy Behary has recently sent a voice memo to board members updating the current planning for the proposed Washington DC 2018 circumstances. There is currently however ongoing concern regarding how US political circumstances and visa and travel restrictions may effect conference attendance. The EB is increasingly favoring Amsterdam as an alternative option for the 2018 event, however there are also concerns about the political impact of the impending  Dutch elections (on March 15).

  • -        It was agreed to wait for the Dutch elections on March 15th and review the situation before taking the decision to switch to Amsterdam.
  • -        It was also agreed that should the decision be made to switch from Washington DC, it would be reconsidered for the ISST conference in 2020.

6.     Status of Iranian member Javad Najmabadizade:

Mr Javad Najmabadizade (Iran) has made contact with the ISST and has asked for some sort of “status” or “permit” from the ISST to allow for better professional practice in Iran. Mr Najmabadizade has independently created his own program and conducted treatment in Iran. He has not received formal training or supervision and has instructed his own practice and skills.

  • -        It was noted that several other individuals have established themselves in offering training/ treatment in Iran so that it is important to review the situation in the country as a whole before acting.
  • -        It was noted that the treatments being offered in Iran were mainly in Group Therapy format but included work with Couples and Children and Adolescents.  This meant that ISST training criteria in each of these areas would need to be consulted.
  • -        Concern was raised about the extent to which the schema therapy treatment being offered were up to date with current developments in schema therapy internationally..
  • -        Dave suggested the concept of an “ISST supported schema therapy development program.” This would allow the ISST to grant some form of recognition while offering to promote mentorship, training workshops and supervision within the specific country.  This could include setting criteria or time frames for specified individuals to achieve certification as trainers. It was recommended that this would not simply be grandparenting but would include some forms of quality assurance.
  • -        Joan informed the EB that we already have a “country development” process in place, which has been implemented successfully in Poland, Russia and the Ukraine. This process includes a senior trainer-supervisor being appointed to oversee the development of a training program and assisting in providing training initially by already certified trainer-supervisors. Supervision with the director of these programs was set up and followed for a 2 year period. The existing process led to successful training programs being established in Russia, Poland, the Ukraine and Serbia.
  • Action- Joan will look at this being established for Iran as it has worked well in other countries. Two groups have been identified in Iran and program development can be offered to both Dr. Askari and Mr. Najmabadizade.

7.     Review of time limits with respect to training and certification.  (1) length of time allowed between completing workshop training and certification application (current limit is 3 years). (2) length of time allowed between training, standard certification and later application for Advanced Training. (current limit is vague).  (3) Length of time to complete the workshop phase of training (no limit has been set).

Action: These issues will be referred to the TCAB for recommendations and forwarded to the EB for discussion and vote.

  • Items carried forward
  • 8.     Membership  categories: In the discussion of item 6 above, questions were raised about the current membership categories and the criteria for each. Various ideas were put forward, some of the them by email, and Dave circulated a discussion document. The review of membership categories will be carried forward to a future meeting.
  • 9.     ISST logo agreement form:  Dave circulated a proposed revision of the agreement form trainers sign for use of the ISST logo and Joan and Travis suggested some emendations. There was no time to discuss this.

10.  ISST Website access to self-report scales:  Paul will report back on progress with respect to member access to the various specialized self-report scales used in schema therapy.

11.  Lists of research articles on ISST website.  Paul will report back on the status of this.

12.  Procedures for selecting election committee:  (Carried forward) Eckhard suggests we look at the timing of this so that it does not get to the last minute.

  • Next Meeting Scheduled for 3 April at 1pm UTC


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